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Personnel

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1. How do I contact the Personnel Office

Call (585) 243-7570 during normal business hours or email us at livcopers@co.livingston.ny.us

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Personnel - Applications for Examination / Appointment

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1. Do I need to complete an employment/exam application if I provide a resume?

Yes. Resumes are not accepted during the application process, but may be taken to an interview. Therefore, your application needs to be complete and should include all qualifying information.

2. If I’m not sure how to answer certain questions on the application, is it okay to write my best guess?

No. When you sign your application form, you sign an affirmation which indicates that the information you provide is true and complete. This affirmation is signed under penalties of perjury. If you are not certain of the appropriate response to an item on the application form, it is your obligation to look into the matter and make sure your response is correct. Providing incorrect information may result in the disapproval of your application, disqualification from taking an examination, and/or removal from office if discovered after appointment.

3. If I have criminal convictions, can I wait until the employment interview to provide details?

No. ALL misdemeanor and felony criminal convictions must be disclosed. This includes convictions that occurred a long time prior to the application. A separate Sworn Statement form must be completed for each conviction. This information is reviewed in accordance with law to determine whether the conviction(s) disqualify the individual from prospective employment. While most convictions are not disqualifying, all must be reviewed to determine whether they adversely affect an applicant’s fitness for appointment. It is important that the information provided be accurate and complete.

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Personnel - Civil Service Exams

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1. Is there one Civil Service exam for all positions?

No. Each competitive class title has its own Civil Service exam.

2. How do I apply to take an exam?

You will need to fully complete a Livingston County Application for Examination or Employment. Please make sure you include all of your qualifying education, training and/or experience on the application form. The application must be submitted with the examination fee to the Livingston County Personnel Office no later than the deadline posted on the exam announcement. Review the exam announcement carefully to see if there are any additional requirements.

3. Which public employers hire using the results of examinations administered by Livingston County?

Those who pass Civil Service exams administered by Livingston County have their names placed on eligible lists. These eligible lists are used by certain public employers to fill available positions. The public employers that use Livingston County’s eligible lists are:
Counties: Livingston

Towns: Avon
Caledonia
Conesus
Geneseo
Groveland
Leicester
Lima
Livonia
Mt. Morris
North Dansville
Nunda
Ossian
Portage
Sparta
Springwater
West Sparta
York

Villages: Avon
Caledonia
Dansville
Geneseo
Leicester
Lima
Livonia
Mt. Morris
Nunda

Schools: Avon
Caledonia-Mumford
Geneseo
Dansville
Genesee Valley BOCES
Keshequa
Livonia
Mt. Morris
Wayland-Cohocton
York

4. How can I obtain information on specific civil service exams?

You may view a list of exams on the Livingston County website at: www.livingstoncounty.us
or at the Livingston County Personnel Office: 6 Court Street, Room 206, Geneseo, NY 14454.

5. If an exam is announced, does this mean there are open positions?

No. Exams are ordered and announced to maintain lists of eligibles that are used to fill competitive class positions as needed.

6. May I submit an exam application after the deadline?

No. Applications must be received by the last filing date noted on the exam announcement. They may be hand delivered to the Personnel Office or mailed via the United States Postal Service so long as they are postmarked by the last filing date.

7. May I take more than one examination on a single test date?

You may take more than one examination on a test date if it is a State scheduled examination. You are only allowed to take one exam per test date if it is a continuous recruitment exam.

8. How can I pay my exam fee?

Exam fees are accepted in the form of cash, money order, or Cashier's check. Personal checks, debit and credit cards are not accepted. Effective with the January 2020 exams, refunds will no longer be provided for a disapproved application. 

9. Can I get a waiver of the exam fee?

A waiver of the exam fee will be allowed if you are unemployed and primarily responsible for the support of a household. In addition, a waiver will be provided if you are determined eligible for Medicaid or are receiving Supplemental Security Income payments or Public Assistance or are certified Job Training Partnership Act/Workforce Investment Act eligible through a State or local social service agency. Please see exam announcement for further information.

10. When will I be notified if my exam application has been approved?

You will receive an admission letter approximately ten (10) days prior to the exam date.

11. Where are Civil Service examinations held?

Exams are held at the Livingston County Government Center unless another location is noted in the admission notice.

12. Are there study guides for Civil Service exams?

If the State has published a study guide for a specific exam, it will be noted in the exam announcement. You may also check the State website for study guides at:
www.cs.ny.gov/testing/localtestguides.cfm.
A Civil Service examination guide titled, “How to Take a Written Test,” is also available online or in the Livingston County Personnel Office.

13. What happens after I take the exam?

Your written exam will be scored. Some exams are scored locally (by Livingston County) while others are scored by New York State. On the day of the exam, you will be informed of when you may expect to receive the results of your written exam. You will also be informed as to whether you should call the Livingston County Personnel Office for results or whether results will be sent to you by mail. Some written exams are followed by a performance test (typically a typing/keyboarding test). If a performance test is required, you will be required to take the performance test if you pass the written exam. Once Livingston County has all exam scores, it will create an eligible list. The eligible list is a list of all persons who took the exam and passed. The list is organized in rank order. You will be informed of your exam score and rank. The higher your rank (i.e. the lower the rank number), the better your chance for consideration for employment.

14. What is an eligible list and how is it used?

An eligible list is a list of persons who took a specific exam and passed the exam. It is organized in rank order. For example, a person who achieved a score of 100 on the exam may be ranked #1 on the eligible list. When a public employer under Livingston County’s Civil Service jurisdiction wishes to fill a competitive class position, that employer asks the Livingston County Personnel Office for a Certification of Eligibles. A Certification of Eligibles is a list of persons on the Eligible List who are currently eligible for appointment. This normally includes the first three available persons on the Eligible List and anyone tied in score with the third person. The employer may choose any person listed on the Certification of Eligibles to fill its position.

15. What do I do if my address changes after I apply for the exam?

Candidates are responsible for notifying the Personnel Office in writing of any changes of address. You may contact our office to request a change of address form, and it will be mailed to you.

16. What are veteran’s credits, and how do I apply?

Certain veterans of the armed forces may be eligible to have extra points added to their passing examination score. If the veteran’s credits are approved, this may cause the eligible veteran to receive a higher score and/or rank on the Eligible List making appointment more likely. Interested veterans must apply for veteran’s credits. To do so, the veteran should complete the Application for Veterans Credits section of the examination application form and provide a copy of his/her Military Service Record (DD-214 form) when he/she applies for the examination. Veteran’s credits may only be used for one public employment appointment.

17. Does Livingston County accept applications for State (including SUNY) and Federal exams?

No. Livingston County only accepts applications for examinations administered by Livingston County.

18. What is the difference between an open-competitive and promotional exam?

Any person who demonstrates that he/she meets the minimum educational and experience qualifications for an exam and who satisfies the exam fee requirements may take an Open-competitive exam. Promotional exams, however, are restricted to current employees of the appointing authority who meet the service requirements and minimum qualifications noted on the exam announcement. In most cases, those who take and pass a promotional exam have preference in appointment for any positions in the title that are being filled with the eligible’s appointing authority.

19. What is a continuous recruitment exam?

A continuous recruitment exam is an exam for which applications are accepted on a continuous basis. Exams are either given as needed or on a regular schedule.

20. What is a training and experience exam?

A training and experience examination is a method of testing where a candidate receives a test score based on the information contained in the submitted application. The score is based on a rating of the applicant’s relevant education, training and experience. There is no sit-down question and answer examination.

21. What are “special arrangements” for an exam?

“Special arrangements” for an exam may include special exam scheduling or the accommodation of a special applicant need. If the candidate has a disability and needs an accommodation, he/she must complete Livingston County’s Civil Service Exam Accommodation Request form. If a candidate needs to request an alternate test date, he/she must follow the Livingston County “Alternate Test Date Policy.”

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Personnel - Job Openings

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1. What is a provisional posting?

A position is posted via a provisional posting when that position requires a Civil Service examination and there is not currently a valid eligible list. Any applicant who meets the qualifications of the title is welcome and encouraged to apply. The chosen candidate is then hired on a provisional basis. The next time that exam is offered the provisional employee must apply for, take, pass the exam, and be reachable on the eligible list to be eligible for appointment (i.e. continuing employment). If these conditions are not met, removal from the position is mandatory except in some limited circumstances set forth in law.

2. What is an informational posting?

A position is posted via an informational posting when that position requires a Civil Service examination and there is currently a valid eligible list. Due to collective bargaining agreements the County is required to provide notice of the vacancy, even though we have a valid pool of candidates at the time. Therefore, only those who are currently employed by the County within that title may apply.

3. For which public employers does Livingston County accept employment applications?

Livingston County only accepts employment applications for positions with Livingston County. This includes positions with its departments. These departments include: the Center for Nursing and Rehabilitation, Central Services, Community Services/Mental Health, County Clerk, County Treasurer, Department of Health, Department of Motor Vehicles, District Attorney, Economic Development, Emergency Management Services, Emergency Medical Services, Highway, Historian, Office for the Aging, Personnel, Planning, Probation, Public Defender, Public Works, Real Property Tax Services, Records Management, Sheriff, Social Services, Veteran Services Agency, Workforce Development, etc.

4. How are job openings announced?

Job openings may be announced in a number of ways. Some positions are advertised in local or other publications, while other positions are posted on the Personnel Office bulletin board and on the Personnel Office page of the County website. The County website address is: www.livingstoncounty.us.

5. How do I apply for a Livingston County job opening?

You must complete a Livingston County application form and submit the completed form to the Personnel Office by any stated deadline. Late applications will not be considered. Be sure to complete the form fully. While you may also submit a resume, this does not eliminate the need to fully complete an application form. It is important that all of your qualifying information be stated clearly on the application form.

6. Can I submit an application for a job opening after the deadline?

You may submit the application late, but it will not be considered for the current opening. The application will be kept on file for six months. If a future opening occurs, you may “activate” your on-file application for that opening by calling the Personnel Office to notify it of your interest.

7. How may I obtain additional information regarding a job opening?

The Personnel Office will have basic information about the position such as job duties and required qualifications. If you need other information, you may be referred to the appointing department for more information.

8. What is the hiring process for Livingston County?

Applicants submit their fully completed applications by the application deadline. These applications are reviewed by the Personnel Office to determine if applicants meet the minimum qualifications for the position. The Personnel Office notifies applicants if they are disapproved. Approved applications are forwarded to the hiring department. Most departments will review the applications and select certain applicants for interview. After the interviews are completed the department may offer the position to one of the applicants. If the applicant accepts, the department contacts the Personnel Office to schedule an employee for “new employee processing.” The applicant will begin employment on a date agreed to by the department and the applicant. The department is responsible for notifying other applicants that they have not been selected for hire.

9. Who makes hiring decisions for Livingston County?

The appointing department. For example, if the position is a Nursing Assistant position employed by the Center for Nursing and Rehabilitation, the Center for Nursing and Rehabilitation will make the hiring decision.

10. What do I do if my address changes after I apply for a job?

If your address and/or other contact information changes, you should provide written notice of this fact and provide your new contact information to the Personnel Office promptly. If your residency changes, you may be asked to provide verification of your new residence address.

11. Does Livingston County accept employment applications for Federal, State and SUNY positions?

No. Livingston County only accepts employment applications for positions with Livingston County. (Note: Livingston County does, however, accept examination applications for positions with Livingston County and the towns, villages, school districts and BOCES district that are under Livingston County’s Civil Service jurisdiction.)

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Personnel - Residency

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1. If I live close to the Livingston County line, can I qualify as an in-County resident?

No. Only those who actually reside within Livingston County qualify as Livingston County residents. For most County positions, Livingston County residents are given preference in hiring.

2. If I am a student at SUNY Geneseo, am I a Livingston County resident?

It depends. A person is a resident of Livingston County if he/she occupies a dwelling within the County with the present intent to remain in the County for a period of time that is not temporary or of brief duration. Typically residency will be evidenced by things such as: (1) property ownership or long-term lease, (2) voter registration in the jurisdiction, (3) driver’s license showing County residency, etc. Typically if a student is occupying temporary housing and does not intend to remain in the County outside the school year the student is not a County resident.

3. If I get a Post Office Box in Livingston County, am I a Livingston County resident?

No. You must occupy a dwelling within Livingston County with the present intent to remain in the County for a period of time that is not temporary or of brief duration. Please see the response to the preceding question.

4. What happens if I change my residence?

If you change your residence, you must notify the Personnel Office promptly. You may be asked to provide proof of your new residency.